Agenda (coming soon)

Exhibit your products and services at the 

Huntington's Disease Foundation Conference

 

Hurry to reserve the limited exhibit space available during the 2016 Huntington's Disease Foundation Conference in Nashville.

FIRST COME, FIRST SERVED! 

 

Exhibiting Opportunities

Huntington's Disease Foundation Conference provides exhibitors the opportunity to showcase their products and services to HD patients & families, researchers, care givers, support groups, doctors; all looking to learn and make new connections from across the country. As a vendor at the expo, you have the opportunity to sell products, promote services, book appointments, grow your customer base, and build your brand within the community. HD patients attend events with friends, care givers, and family members, increasing your potential exposure. They attend the show for education and enjoyment and are receptive to learning about products and services offered that address their individual needs. 

 

  • Promote your products and services to key decision makers in the attendee's individuals health and wellness

  • Network with participants during the Conference.

  • Exhibiting at the Huntington's Disease Foundation Conference & Expo provides an excellent opportunity to grow your business.

  • Meet with current and future clients by reserving your exhibit today!

 

Exhibitor Information
Exhibitors are an important part of the conference experience. Attendees must pass through the display area when entering the general session. Breakfasts, breaks and receptions are held in the display area. Exhibitors receive maximum exposure for their products and services. Exhibitors are vital to keeping our conference delegates aware and informed of the cutting edge technology, products and services that keep them efficient and effective in their every day life.

 

Booth Options

6' table with two chairs, no power

  • $200.00

6' table with two chairs, with power

  •  ​​​​​​$225.00

 

 

Booth Space Includes

  • Two all-access Conference registrations 

  • 6’ table and two chairs

  • Pre and post conference mailing list

  • Wi-Fi

  • Exhibitor Listing on Huntington's Disease Foundation's website

  • Exhibitor listing in all preconference and conference publications

  • Product/service listing in Directory​ of Exhibits and Sponsorships ​

  • Electrical Power in Booth (additional charge)

 

 

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TERMS & CONDITONS

All exhibitors must agree to the Terms and Conditions governing this conference. 

Exhibits must be set up no later than 8:00AM SATURDAY, AUGUST 13, 2016. The exhibits officially close at 6:00PM on Saturday, AUGUST 13, 2016. No exhibitors may dismantle exhibits until the official closing time.

 

Exhibitor Services:

One (1) six-foot table (draped); and

two (2) chairs will be provided.

 

Electricity and any other special require- ments should be ordered directly through Huntington's Disease Foundation. An order form with all the necessary information to request electrical service will be provided to each exhibitor after confirmation of space assignments.

 

Arrangement of Exhibits: The exhibitor agrees to manage their exhibit so as not to obstruct or interfere with the view of the exhibits of other exhibitors, or the free passage of spectators.

 

Care of Space: The exhibitor agrees not to deface, injure or mar the exhibition hall, furni- ture, fixtures, surfaces, or any other property within the hotel. 

Insurance: Huntington's Disease Foundation assumes no responsibility for the safety of the personnel and property of exhibitors or the personal property of their agents.

 

Children: Under no circumstances will children be allowed in the exhibit hall during installation or dismantle. Children under 16 years of age must be registered for admission to the conference and must be accompanied by an adult at all times.

 

Shipping Instructions: Please ship on the exact date and to the correction location of the Hotel:  

Radisson Hotel, 1112 Airport Center Dr, Nashville, TN 37214 (615) 889-9090.

 

All transportation charges are to be prepaid, and all shipments should be labeled with return address. All ship- ments should be packed securely and fully pre- paid.

 

Each exhibitor agrees to ship their materi- als at the company’s own risk and expense. Any shipment via UPS or FedEx Ground, exhibitors must schedule a pick-up. 

Conduct of Exhibits: All booths must be uniform. Interviews, demonstrations, and distribution of literature or samples must be made within the booth area assigned to the exhibitor.

 

Method of Payment: Applications shall be accompanied by credit card payment (Visa, MasterCard, or PayPal); or a check for full payment made payable to:

    Huntington's Disease Foundation

    Attn: Exhibitor Booth Registration,

    P.O. Box 912

    Salado, Texas 76571

 

Cancellation Policy: If Huntington's Disease Foundation receives written notice of space cancellation more than 30 days (June 13, 2016) prior to the opening of the exhibits, a 50% refund of monies received will be made. If an exhibitor cancels less than 60 days prior the opening of exhibits and the space is not resold or the exhibits are not sold out, the entire cost of booth space will be forfeited. 

 

Questions: Please direct all questions regarding the exhibit or Conference to: Doug Michael, at Conference@HDFI-USA.org.